TradeSync makes electronic vendor invoices work for you, the customer.
Automate the tedious, time-consuming work done by AP and purchasing departments to approve invoices. When you are ready, take the next step and eliminate data entry work by integrating e-invoices into your accounting system.
- Fully-Automated checking of invoiced prices against contract prices
- Issue tracking with vendors – no more scrap paper, Excel sheets, and replay-all emails
- Effortless collaboration between AP and Purchasing departments reduces the burden for all involved
- Multi-vendor inbox for invoices and credit memos means you are in control of an all electronic process
- Integration with your accounting system – replace a day’s worth of data entry work with a single click
- Check the price of every line item on every invoice, every time
- A central system to manage your vendor pricing agreements
- Never let another problem invoice fall through the cracks – Issue Tracker makes issue management speedy and effortless
ometimes a simple switch can make a big difference. We all know electronic supplier invoices are available, but how does switching from paper help you, the customer? TradeSync is a tool that makes electronic invoices work for your business. Here’s how:
Electronic Invoice Management
- All your suppliers consolidated into one online account… your account
- Receive, edit, create notes, and approve supplier e-invoices
- Full document change history recorded
- Handles PO acknowledgements and credit memos too
- Validate PO#’s and job codes
- Assign cost codes down to the line item level
- Flag errors, put documents on “hold”, and collaborate with co-workers & suppliers to resolve issues
- Easily find documents with flexible and powerful sorting and search
- Archive old documents for reporting
Contract Price Reconciliation
- Organize supplier pricing contracts in one convenient place
- Support for multiple contracts per supplier and multiple pricing schemes (net prices, % discounts)
- Compare prices on e-invoices vs. contracts
- Double check invoiced quantities and prices vs. PO acknowledgements
- Every line item on every invoice, checked every time… automatically
Accounting System Integration
- Transfer e-invoices into accounting software such as QuickBooks and many others (just ask)
- Feed transaction documents into other enterprise applications such as imaging systems, purchasing systems, etc.
- “Flip” PO acknowledgements into PO’s to record committed costs
- Handles credit memos and “negative invoices” too
Reporting
- Run various cost, budget, and accounting reports
- TradeSync builds you a detailed database of your purchasing history at the line item level
- Gain insight into to your purchasing history and trends
- Keep team members informed about purchasing activities
Multiple User Accounts
- Work online with other members of your team
- Unlimited users per company account
- Administrative controls over who has access to what
- Invite suppliers and other partners to join you on TradeSync with a click
